Many State agencies provide information and services by the Internet. Much
of the information and many of the services do not include personal or
confidential information, and are available to anyone accessing the
State's Portal or agency Web sites. When access to information or
services is restricted to protect your privacy or the privacy of others,
you will be asked to provide a Wisconsin User ID and password.
Your Wisconsin User ID and password verifies your identity so that
we can provide you with access to your information and services,
while restricting access by unauthorized individuals.
If you choose to accept the conditions of this user acceptance agreement,
you will be prompted to provide the basic information that is required
to issue a Wisconsin User ID and password. The information you provide
will be stored in your user profile and will be managed according to the
State's policy, as described below.
To create your account, you will be asked for your name, e-mail address,
telephone number (optional), your desired account name and password.
A secret question and answer will also be required for account recovery
purposes. Some State Internet services may require additional information.
For example, some applications may require a postal address and others
may require additional forms of identification. If the necessary
information is not already stored, you will be given the opportunity
to add that information to your user profile. If you have provided
the information previously, there will be no need to re-enter it. You
will always have the choice to opt out and not provide the requested
information. However, if you do so, you may not be able to complete
your transaction over the Internet. You will also have the ability to
review, delete or update the information stored in your user profile.
An account not accessed within the past 26 months will be deleted without
warning. If you need an account after the original is deleted, you will
need to register for a new account and request required access authorization.
In time, we anticipate that every State agency will recognize your
Wisconsin User ID and password. There will be no need to have a
separate Wisconsin User ID for each agency. Once you have logged on
to the Wisconsin Web Access Management System, your identification
information, contact information and the other data you choose to
provide, will be made available to appropriate State applications.
Because we store this information, you do not have to provide it each
time you use a service with privacy or confidentiality restrictions.
Please note that only certain types of information will be stored in
your user profile, as described below in the Customer Information
Collected and How it is Used section. Your user profile will never
contain records such as driving history, tax information, unemployment
compensation, vehicle registrations, or prison records.
Your Wisconsin User ID and password are your keys to doing secure business
with the State of Wisconsin over the Internet. They should be considered
as important as your signature. Do not share your Wisconsin User ID or
password with anyone. You are the only person who will know your password.
It will be secured and unavailable to anyone, including State security
officers and administrators. It is your obligation to protect it by
keeping it confidential and known only to you.
Information systems, and the data that is stored and managed by the State of
Wisconsin, are governed by State and Federal laws, rules and regulations.
Violators may be subject to prosecution, fines or other sanctions.
The customer information that is collected for user access to State
Web applications is limited to what is required to provide secure
delivery of those applications.
Information about users of State Web applications may include the following:
- Identifying information, such as name, date of birth and identification
numbers, that is used to verify an individual's identity when they request
a Wisconsin User ID to access State Web applications.
- Contact information, such as telephone number, postal address and
e-mail address, that is used to notify the individual on issuance of
their Wisconsin User ID and password, and to contact the individual
regarding their account.
- Account information, such as Wisconsin User ID, password and
related attributes, that is used to manage the account and maintain
- Program area generated identification numbers that are used to
link the user and a specific application. This information will not
be collected or stored unless it is required for access to specific
Personal information is information about an individual that is readily
identifiable to that specific individual. Personal information includes
identifiers such as an individual's name, address and telephone number.
A domain name or Internet Protocol (IP) address is not considered personal
information. We do not collect any personal information about you, unless
you voluntarily participate in an activity that asks for the information.
A user profile will not be created for you unless you request a Wisconsin
User ID and password. Individuals who have requested a Wisconsin User ID
and password may ask to have their profile removed from the system.
Individuals who do not request a Wisconsin User ID and password, or
request to have their profile removed, will not be denied services but
may not be able to access those services by the Internet.
Much of the information that is collected by the State of Wisconsin is
confidential and is managed accordingly. The State has taken appropriate
steps to safeguard the integrity of this information and to prevent access
by unauthorized persons.
The Wisconsin Public Records Law (Wis. Stat. § 19.31 - 19.39) exists to
ensure that government is open and that the public has access to appropriate
records and information that are in the possession of the State government.
At the same time, there are exceptions to this law that serve various
needs, including the privacy of individuals. Certain information that
the State manages is confidential. This includes identity and security
data that is used to control access to information, and to protect the
privacy of individuals and organizations that receive services from, or
are regulated by, the State. The State will make every effort to secure
this information and to protect the privacy of individuals who have
personably identifiable information stored in their user profile.
The State may aggregate user profile information and usage to determine
trends and to facilitate sound decisions regarding system design and future
application deployments. However, the State will not sell the information
managed in your user profile, in either a specific or a generalized
Individuals will be allowed to view personal information relating to their
user profile and to update the contact information in their user
profile (address, telephone, or e-mail address). Passwords will be
secured and will be stored in an encrypted format.
A cookie is a small amount of data, which may include an anonymous unique
identifier, that is sent to your browser from a Web site's computers and
may either be used during your session (session cookie) or may be stored
on your computer's hard drive (persistent cookie). Cookies may contain
data about a user's movements during their visit to the Web site. If your
browser software is set to allow cookies, a Web site can send its own cookie
to you. A Web site that has set a cookie can only access those cookies it
has sent to you, it cannot access cookies sent to you by other sites.
When you request a Wisconsin User ID and password, and when you use your
Wisconsin User ID to access State services over the Internet, a session
cookie will be sent to your browser and stored in your computer's memory.
The cookie will be used to maintain session information, so that you do not
have to re-enter your Wisconsin User ID and password when you navigate
different pages and/or services. Your privacy is best protected if you
close your browser after you are done using applications that use session